Minutes of a City Council Meeting

Wednesday, July 24, 2019, 2:00 PM

Present: Mayor ProTem Rogers Badgett, Chris Johnson, Maureen Wynne, Tim Fitz-Randolph and Steve Boss (by telephone)
Absent: Mayor Robert Wynne
Also present: Nancy Watkins, Dr. Kent Boyum, Kathy Petersen

  1. Minutes—Fitz-Randolph moved, Wynne seconded to approve minutes from a meeting held July 10, 2019, all ayes.
  2. Claims—Badgett moved, Fitz-Randolph seconded to approve the claims, all ayes.
  3. Treasurer’s Report—The June 2019 Treasurer’s Report, which included a fund balance report, balance sheet, summary of receipts and claims for June, report for budget vs. actual, and June journal entries, was presented. Fitz-Randolph moved, Badgett seconded to approve the report, all ayes.
  4. Consider Setting Date for Public Hearing, Budget Amendment—Discussion regarding a budget amendment to transfer General Fund money to retire the Housing Development Bond with First National Bank. Further action was postponed. The City Clerk will prepare an historical report of the bond for the next meeting.
  5. Annual Outstanding Obligations Report—Badgett moved, Fitz-Randolph seconded to approve the annual debt report and submit it to the Iowa State Treasurer, all ayes.
  6. Sewer Operations: Lift Station Repair, Road Bids—Dr. Boyum reported the lift station by the ghee factory is being repaired for an electrical problem. He presented quotes from Robert Estle and EQR for three lift station access roads requested by Ion Environmental Solutions. EQR bid $1,365 to improve 2 gravel roads. Robert Estle bid $10,044 for a new 820x12 foot road including a culvert, in Mandala 9. Discussion took place regarding other options for the larger road to reduce costs. Badgett moved, Fitz-Randolph seconded to approve the EQR bid for $1,365 to improve 2 roads, all ayes.
  7. Report on Access Energy and Smart Meters—Dr. Boyum reported that Access Energy has announced intentions to install smart meters in the City. To opt-out of smart meters customers must apply to Access Energy by August 15.
  8. Consider Amendment to Ordinance 2016-01, Design and Use—Maureen Wynne recommended the Council consider a Public Health and Safety ordinance similar to the existing Design and Use ordinance which prohibits above-ground utilities and devices and to include smart meters by name in the new ordinance. After discussion, Wynne moved, Badgett seconded to hold a special meeting July 31, 2019 to consider a Public Health and Safety ordinance prohibiting smart meters, all ayes.
  9. Action to Alert to Access Energy of City Ordinance Regarding Smart Meters—Postponed to special meeting.
  10. Urban Renewal Area & Project—Tim Fitz-Randolph reported that the owner of the northwest campus would like to divest themselves of responsibility for certain streets in the campus before more housing renovations are started. There was a discussion about the City accepting dedication of major streets in the south portion of the campus where housing is being renovated with the plan to sell to individual owners and about homeowners taking responsibility for drives that serve each individual row of houses. There was a discussion about potential TIF to improve certain streets. After discussion Johnson moved, Badgett seconded that the City send to the owner a letter of intent to accept certain streets in the South 1/3 of campus, as indicated on map, subject to improvement and maintenance cost analysis, all ayes. Discussion about projected TIF revenue.
  11. Consider Approval of Veda Shala Subdivision, Phase I—Wynne moved, Badgett seconded to approve Veda Shala Subdivision, Phase I on the northwest campus; Ayes: Badgett, Johnson, Wynne, Boss; Nays: none; Abstain: Fitz-Randolph; motion carried.
  12. Welcome Sign—The City Clerk reported the bottom portion of the City welcome sign was wind damaged.  Discussion about replacing the bottom portion or designing a whole new replacement sign. The Council asked the City Clerk to seek designs and pricing for a major sign at the east entrance to the City (corner of Jasmine and Airport Road).
  13. Tree Removal—The City Clerk reported that dead elms along Maharishi Center Ave. are being removed by EQR. Discussion took place regarding removing a second rotting Silver Maple tree on City property.
  14. Peace Flame Installation—A resident of the City proposed the City consider installing a symbolic “Peace Flame” in the City. The City Clerk will research cost of purchasing and maintaining the lamp for further consideration by the Council.
  15. Other Business—None presented.

Mayor ProTem Badgett adjourned the meeting.

Robert G. Wynne, Mayor
Kathy Petersen, City Clerk

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